- 12-Feb-2013 to 20-Feb-2013 (PST)
- OR, USA
- Full Time Only
Medical, Dental, Vision, 401k
One of Portland's fastest growing professional property management companies is recruiting for an Accounts Payable Data Entry assistant!
This is a FULL TIME position at our corporate office.
If you are a strong team-player with excellent customer service skills and a strong desire to be a part of a dynamic, growing company, this is a great opportunity for someone who likes a challenge, and is looking to grow their skill set. We employ a results-oriented business philosophy and we truly enjoy providing growth opportunities for our employees.
JOB Title: Accounts Payable Data Entry
Reports to: Controller
FLSA status: Non-exempt
Purpose of Job: To provide administrative support for the corporate office
Essential Job Functions:
-Provide customer service to telephone callers, and direct as necessary
-Distribute incoming mail and prepare outgoing mail on a daily basis
-Finalize and distribute periodic client statements
-Track postage and copies for monthly reimbursables
-Create and maintain files, including folders, binders, etc
-General filing – hardcopy and digital
-Ensure mailing labels are stocked
-Carry out fax/copy machine functions
-Monitor and facilitate receipt of periodic reports from property staff
-Act as liaison to office building services
-Prepare and send out employee cards (birthday and employment anniversary)
-Post invoices into AMSI.
-Generate accounts payable.
-Research vendor statements, phone calls & discrepancies.
-File paid and unpaid invoices and statements.
-Organize and match returns paperwork.
-Process rent and cash receipts.
-Provide customer service for building managers.
-Work closely with Director of Operations to ensure that checks are cut to vendors on a consistent basis and in a timely manner.
-Special projects as requested by Portfolio Managers, Dir. Operations, HR, Asst. Controller
Knowledge, Skills & Abilities Required:
-High School diploma or equivalent
-General knowledge of accounting concepts and understanding of general ledger accounts and how they relate to invoices
-At least one year of professional administrative work experience
-Excellent communication skills
-Excellent attention to detail
-Ability to work as a team player
-Ability to multi-task
-Demonstrates a desire for continuous professional development
-Demonstrates ethical behavior and integrity at all times
-Demonstrates professional appearance and good hygiene at all times
-Takes initiative to anticipate problems
-Working knowledge of Microsoft Excel, Word, and Outlook
-95% sitting at a desk in front of a computer or standing filing paperwork
-Occasional lifting of boxes
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